Job Description: Production / Orchestra Manager

Baltic Sea Philharmonic is looking for a suitable candidate to fill the role of Production Manager as of 1 July 2019.

We are looking for a full-time Production / Orchestra Manager for the Berlin office of the Baltic Sea Philharmonic and its organising body the Baltic Sea Music Education Foundation e.V. as of 1 July 2019. The Baltic Sea Philharmonic is a unique international movement bringing together the most talented young musicians from the entire Baltic Sea region – from Norway to Russia – to create unique concert experiences under the baton of Founding Conductor and Music Director Kristjan Järvi. The Baltic Sea Philharmonic tours internationally many times a year with its unparalleled programmes and concert innovations. In addition, the Baltic Sea Music Education Foundation is committed to the education and further training of young musicians and regularly initiates education projects for members of the orchestra.

We want you,
if it is your aspiration to leave a lasting impression with a unique musical project and leave traditional formats behind. As a charismatic and passionate individual, you organise your projects successfully, as you are able to enthuse people about your ideas and methods and to put these into practice. Your experience with creative projects and international concert tours helps you to maintain an overview of the situation and keep a cool head, even in times of stress. We are looking for an all-rounder who plans, organises and implements tours. Someone who will also support us with booking and fundraising, will develop and drive forward education projects and help to organise talent tours. If in addition you are undaunted by numbers and administrative tasks, then you are sure to be a good fit with us.

Your tasks:

Artistic planning:

  • Creation and continuous further development of an annual plan for the Baltic Sea Philharmonic as well as long-term planning (three year plan); keeping an overview of these plans and of day-to-day operations
  • Planning concerts for the Baltic Sea Philharmonic
  • Planning the talent tours for the Baltic Sea Philharmonic (auditions)
  • Identifying the orchestra’s repertoire and set-up
  • Preparation of correspondence and negotiations with conductors, soloists, composers, coaches and issuing of contracts
  • Preparation and follow-up work for as well as participation in regular meetings with management (Music Director, Executive Director, Communications Director)

Orchestra management – concert tours:

  • Supervision and leadership of the project and tour management
  • Creation of detailed schedules for the individual work phases/concert tours
  • Renting of all premises
  • Organising hotels
  • Organising arrivals and departures, local transfers, and travel while on tour
  • Organising catering
  • Organising visas, health insurance, instrument passports
  • Supervision of the preparation of sheet music and the organisation/rental of instruments as well as stage management
  • Implementation of tours including supervision of the orchestra, musicians and leadership of the project team during the tour

Booking and fundraising:

  • Support for the strategic development and implementation for securing concerts and tours, as well as gaining new donors and patrons and cultivating these relationships
  • Collaboration with promoters and event organisers with regard to securing concerts
  • Preparation of information and materials appropriate for the respective target group
  • Searching for and induction into possible funding programmes
  • Development and submission of funding applications, including financial controlling, documentation and preparation of reports
  • Documentation and issuance of receipts for charitable donors


  • Development of suitable education projects and concepts
  • Identification of suitable partner organisations for the realisation of education projects
  • Initiating contact and coordinating projects
  • Implementing projects
  • Documentation

Finance and administration:

  • Planning for and creation of a detailed annual budget, in addition to various project budgets for the area production/touring and education (including the request for proposal for cost estimates)
  • Accounting support (reviewing incoming invoices, allocation to accounts etc.)
  • Drafting of an annual report for the organising body
  • Drafting contracts
  • Maintenance of an electronic cash ledger
  • General administrative tasks (including correspondence, documentation, carrying out status calls and checklists, storage etc.)

Your skills:

  • 4–5 year’s professional experience in orchestra and/or project management, ideally in the cultural sector, event organisation or non-profit organisations
  • Degree in cultural studies or administration
  • Very good knowledge of the running of an orchestra and the execution of musical productions
  • Knowledge of EU sponsorship programmes, cultural marketing and/or sponsoring
  • Articulate in both the written and spoken word
  • Very good MS Office skills
  • Very good German and English skills; additional languages from the Baltic area are an advantage (spoken and written)
  • Strong willingness to travel
  • Well structured, organised and a high degree of independence
  • Leadership experience
  • Creative, motivated, dedicated, conscientious, able communicator and team player and above all passionate and enthusiastic

What we are offering:

  • A leadership position and varied activities in a small, but strong team
  • 40-hour working week (in Berlin office) plus concert tours
  • Permanent contract with start on 1 July 2019

Download the job profile in English and German.

If you wish to apply for the role or have any further questions, please send an email with your cover letter, CV and references as well as your salary expectations to Jutta Loosen, Communications Director (